As you may be aware there is new Data Protection Legislation coming into force in the UK and the following are the reasons why I collect your personal data and what I do with it.
Clinic details I am the sole practitioner at the clinic of Jules Blanch at 1 Church Cottage, Crudwell, Malmesbury, Wiltshire, SN16 9ER, telephone 01666 577277 and email email@example.com. For the purposes of processing your personal date I am the controller.
The personal data that this clinic holds and what is done with it I record and use the following categories of personal data: name, address, telephone numbers, email address, date of birth, clinic visits, health information including medical history, diagnosis and treatment data and relevant information from other healthcare professionals in order to provide you and/or your children with the best possible treatment. Your requesting treatment and my agreement to provide that care constitutes a contract. In addition, I will only examine you or treat you with your explicit consent.
I will only ever share your information with others, if there is a genuine need for it and you have given your written consent or in the case of a child’s information the parental consent. This may be your GP, other health care professionals, insurance company or solicitor.
Retaining your personal data Whilst you are receiving treatment from this clinic I will continue to store and use your personal data. I am required to retain your personal data for a minimum of 8 years from the date of your last visit or, if you are a child, until his or her 25th birthday, or 26th birthday if the patient was 17 at the conclusion of treatment. Your records are stored on paper, in locked filing cabinets and my clinic is locked out of working hours. Any correspondence via email is kept on a password protected computer. Once the clinic no longer has a lawful use for retaining your information, it will be disposed of in a secure manner that maintains data security.
Access to your personal information You have the right to see what personal data of yours the clinic holds and can also ask me to amend any factual errors. Provided the legal minimum period has elapsed, you can also ask me to erase your records.
You may request a copy of your data at any time by writing to the clinic. Please provide the following information: your name, address, telephone number, email, and details of the information you require. I may need to verify your identity so may ask for a copy of your passport, driving license and/or recent utility bill.
Data Breaches Should your personal data be lost, stolen, or otherwise breached, where this constitutes a high risk to your rights and freedom, I will contact you without delay. I will explain the nature of the breach and the steps being taken to deal with it.
Should you wish to complain I want you to be absolutely confident that I am treating your personal data responsibly and lawfully. Should you have any concerns about how your data is managed please contact me in the first instance. If you still feel that I have mishandled your data in some way, you can then complain to the Information Commissioner’s Office via their website: www.ico.org.uk
Change of details Please inform the clinic of any changes in circumstances such as name or address that may have altered.